Tag Archive: backup copies



We’re going to continue our discussion about adventures with computers.

When last I posted, I had just finished telling you all about the events involving the death of my little blue laptop and our desktop, and how we had just gotten around replacing them with refurbished computers.  In both cases, neither the new laptop nor the desktop had MS Office which meant no word processing program, excel, etc.  And since we were still on a budget purchasing would be more than a minor inconvenience at this point.  So what to do?

Well, Helen had told me about WPS Office, a system that she had downloaded onto her laptop a year ago which is fully compatible with MS Office while costing $0.00 to download.  There is one caveat however, every time you open a file in WPS Office you have to put up with a 5 second ad before proceeding.  Right off the bat I was like, “I can handle a 5 second ad, and if that’s all sign me up.”  But then a second thought occurred to me.   How how well would the files from that system would work for submitting finished books and stories to Createspace and Smashwords.

Both of those publishing systems have strict and specific submission guidelines, for those who haven’t used either yet.  In the case of Createspace, they insist on submissions being in PDF so right there I had a major concern.  However, my worries were quickly relieved when I saw that as part of their Word Processing program, there is an option to save your work as a PDF.  This was a big relief.  Furthermore, you can also save your documents as Word .doc or .docx.  Word .doc is the big requirement for Smashwords, so again a big plus.  And of course the price was right, so I went ahead and downloaded the system.

Navigating WPS Word is very easy.  The layout is very similar to the MS Word program most of us are already familiar with.

Your cut/paste, fonts, sizing, and other favorites are all there at the top just as usual.  The exact order they appear may not be identical but a minimum of patience is all that I found to be needed.   You’ll also find your little symbol buttons for save, print, go back, go forward, available as well.  Of course, to save your file in a specific format you’ll need to click on the W Writer box and select Save As… which will give you a number of options including Export to PDF, MS Word .doc, MS Word .dot, and MS Word .docx.  Which basically covers your submission needs for both Createspace and Smashwords, as I explained earlier.

The system is nearly identical to MS Office in all the respects for my needs.  Someone else may have encountered issues I’m not aware of, if you have and are reading this please share those concerns with the rest of us down in the comments section.  The reason I put this blog together to share personal knowledge and experiences in my writing journey, not just mine but yours as well my friends.  So please don’t hesitate to share yours or even some concerns you may have.  If I don’t know the answer, chances are another reader might have it.

Now as for the other programs offered under WPS Office, I haven’t worked with many of them yet but Helen has with great success.  From what she’s told me the spreadsheet and Powerpoint are on par with MS 365 Office.  If you choose to go for the WPS Office remember you can download the free version which also comes with 1 GB of Cloud space, or you can upgrade to Premium (which removes ads) has advanced features, including document collaboration.  There is also a Professional Version and a Student Version.  I don’t know too much about those last two versions so I cannot say much about them.  As I said earlier I myself stuck to the free download which is serving me just fine as I already share collaboration documents through Google Docs, and of course have Cloud storage space there.  So if you find yourself in a situation like mine, hopefully this is a viable alternative for you.  I still love MS Office, but until I get some other things taken care of like dental work, I have to watch my pennies for a while

Regardless of what Office system you use, remember to back-up your files.  I do so on Google Docs, Cloud, and on Flash Drives.  You never can have too much back-up for your work!  All of these saved hours and months of writing projects when my laptop and desktop died, I didn’t lose a single sentence, word or period.

I want to finish by saying I haven’t actually submitted anything to Createspace or Smashwords since starting with the WPS Office system, but trial runs where I submit a file to get a preview on Createspace has met with the same success I’ve experienced using MS Office.  Once our latest project “The Vampyre Blogs – One Day At A Time” is submitted, I’ll let you all know how things went.

Until then, use whatever you feel comfortable with as far as “Office” systems go.  If you’re on a budget like me, I think you will be rather pleased with trying WPS Office.  You can find it by simply Googling WPS Office.

That’s all I have for now.  Until next time, take care and keep writing.


For those of you who have been reading this blog for a while, you’ll remember I’ve mentioned a number of times about saving your work on Google Drive, or on a Memory Stick, or even a CD.  I’ve also suggested that when you edit your work, if you’re going to cut a scene to save it in a special folder.  I say this because even though the scene, or even a character, doesn’t fit in the story you’re working on you might be able to recycle it for another story down the road.

The thing I forgot to mention is that occasionally you should go and look through that folder every so often.  Especially if you’re looking to start a new project, or have hit a bad case of writer’s block.  Something in that folder may be just the thing to help you get your scene going again.

I also have another special folder that holds works in progress that are unfinished.  Or in some cases, are pretty much a complete first draft... (said under my breath while looking away in embarrassment)

You forgot you had a completed 1st draft?

“Yes, I’ did.  I got caught up in other things,now be quiet Roscoe!”

As I was saying, yes I found I had a complete first draft in that file folder.  It needs reworking of course, but the entire story is there.  Unfortunately, it will be a while before it sees the light of day.

Why?  Because it is a historical period piece that involves Brandon Elliott, one of the major recurring characters in my Para-Earth Series.  His spirit appears frequently in order to watch over Cassandra Elliott, his many times great-grandchild.   However, her story is not finished yet and I cannot tell his tale until hers is finished (sort of).  The two are intricately connected in such a way I have to finish telling her secrets, before I can reveal his.

However, this will be resolved soon.  Cassandra’s secret will be revealed in “The Door” which I hope to have ready in May 2015.  Then after releasing the second installment of “The Vampyre Blogs” in December 2015, I will aim to release Brandon’s story in early 2016.  His story is so big it will take at least two or more books to do it justice, but I’m looking forward to doing it.

Anyway, getting back to my original point…

You actually forgot you had a completed 1st draft?

“Yes Roscoe, now let it go please… sheesh!”

As I was saying, the practice of keeping special folders and backup copies of my work has helped me on a number of occasions.  I’ve even got a 50% finished first draft of “The Door” waiting for me to get back to.  Like the other works I have on the back burner, having some of it already waiting for me to get back to it, actually gets me eager to return to it.

So remember, save those parts you edit out and keep checking the folder you put them in. You never know when you might find a treasure in those folders that can totally turn your work in progress into something fantastic.

Until next time…

He actually forgot?  Oh that is rich!

(sigh)  He is just not going to let this go is he?

Until next time take care and keep writing.

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